Updated January 2025

Best BEO Software for Hotels

Compare pricing, features, and capabilities of leading banquet event order software solutions

BEO Software at a Glance

Quick comparison of popular solutions

SolutionStarting PriceSetup TimeBest ForRating
HotelAmplify
⭐ Recommended
$79/mo
30-day free trial
15 minutes
Small-medium hotels
EventTemple
$250/mo
14-day trial
2-3 days
Large hotels
Social Tables
$199/mo
Demo required
1-2 weeks
Meeting planners
Manual (Excel/Word)
Free
But time-intensive
Immediate
Very small properties

Feature-by-Feature Comparison

Features

Automated BEO Generation
Template Library
Version Control
Client Approval Tracking
Department Distribution
Mobile App
PMS Integration
Email Automation
Pricing Calculations
Floor Plan Diagrams
Digital Signatures
Real-time Collaboration
Custom Branding
Analytics & Reporting
Customer Support

HotelAmplify

Best Value

24/7 chat + phone

EventTemple

Enterprise

Email only

Manual (Excel)

Traditional

None

Return on Investment

How much time and money can you save?

Manual Method

$0/mo

But at what cost?

  • 30 min to create each BEO
  • 20 events/month = 10 hours
  • $30/hr staff cost = $300/mo
  • Plus error costs & client frustration
True Monthly Cost
$300+

EventTemple

$250/mo

Enterprise pricing

  • Automated BEO creation
  • Full feature set
  • Expensive for small hotels
  • Complex setup process
Annual Cost
$3,000
BEST VALUE

HotelAmplify

$199/mo

Professional plan

  • 2 min to create each BEO
  • Saves 9.3 hours/month
  • Saves $279/month in labor
  • Zero errors = happier clients
Net Monthly Savings
$180
Pays for itself + profit
Start Free Trial

Pros & Cons of Each Solution

HotelAmplify

Fewer BEO mistakes
Clean handoff from sales to banquets, every time
15-minute setup
Start creating BEOs today
Built specifically for hotels
Hotel terminology, not generic CRM speak
30-day free trial
Much longer than competitors
Fewer advanced features
Not for 500+ room resorts (yet)

EventTemple

Comprehensive feature set
Floor plans, advanced reporting
Established player
Years in the market
$250/month pricing
Too expensive for small-medium hotels
Complex setup
2-3 days onboarding required
Limited trial
Only 14 days to evaluate

Manual (Excel/Word)

No monthly cost
Free software you already have
Full control
Customize everything
30+ minutes per BEO
Huge time sink for staff
High error rate
Typos, calculation mistakes, missed details
No automation
Everything manual, every time
Version chaos
BEO_final_v3_ACTUAL_FINAL.docx

Social Tables

Amazing floor plan tool
Visual drag-and-drop room design
Great for planners
Meeting planner-focused features
Not hotel-centric
Built for meeting planners, not hotels
$199/month minimum
Plus setup fees
Learning curve
1-2 weeks to get up to speed

Which Solution is Right for You?

Use Manual If:

  • • <5 events per month
  • • Very small property
  • • Budget is absolute zero
  • • You have unlimited time

Use HotelAmplify If:

Best
  • • 5-50 events per month
  • • 50-300 room hotel
  • • Want quick ROI
  • • Need it working today
  • • Value simplicity

Use EventTemple If:

  • • 50+ events per month
  • • 300+ room hotel
  • • Need floor plans
  • • Complex operations
  • • Budget allows $250/mo

Use Social Tables If:

  • • Conference center
  • • Client collaboration needed
  • • Floor plans are critical
  • • Planner-facing tool

Ready to Streamline Your BEO Process?

Start your 30-day free trial of HotelAmplify today. No credit card required.

2-Minute BEOs
Create perfect BEOs in seconds
Save $180/Month
ROI from day one
Zero Errors
Automated validation

No credit card required • Cancel anytime • 24/7 support

BEO software questions

What is BEO software?

BEO software helps hotel sales and events teams create, update, share, and track banquet event orders from one workspace instead of maintaining disconnected Word and Excel files.

How much does HotelAmplify BEO software cost?

HotelAmplify BEO software starts at $79 per month and includes a 30-day free trial. Review the current plan details on the pricing page before starting.

Can I create BEOs from a template?

Yes. HotelAmplify supports reusable BEO workflows and the site also provides free downloadable BEO templates for teams that are still evaluating software.

Who should use BEO software?

BEO software is most useful for hotel sales, catering, and event teams that manage recurring group business and need reliable handoff from signed details to operations.